Project
planning and control documents are prepared to define the policies, practices,'
procedures design criteria and instruction applicable to the planning and control Of the project. These documents have
controlled distribution, with periodic review and updating.
6.1.1
Project Documents.
The
Project Documents are consisting of:
(1)
Contract
Agreement between the owner of the project (PLN) and the contractor of the
project including any documents stipulated in the contract agreement.
(2)
PLN
Policies and Procedures may be included in the project document only when it
affect according to the contract.
(3)
Out-going
and incoming documents of Project activities.
6.2 PROJECT SCHEDULE
The
project schedule serves as an effective planning and control tool, which
integrates the project scope, applicable Consultants Supervision and QA/QC
practices and procedures into a single plan for the project supervision
services.
6.2.1
Project Schedule
Preparation of the project schedule involves several
phases. The first phase is the establishment by PLN of the project schedule. Followed by additional detailed planning and
schedules for the life of the project
by the Contractor.
Periodic monitoring of schedules shall be preformed to
determine the status, either compliance or deviation of each
scheduled activity. Monthly Progress Reports shall contain information
related to the project schedule.
Items that are reported to be in deviation from the
schedule require corrective action as directed by the
project engineering manager. In most cases, the corrective action shall
be concentrated in an effort to geuhe project activity on schedule, and in some
cases there may be occasions which require rescheduling
some project activity. Any major rescheduling requires
approval of the project engineering manager with concurrence of PLN.
6.2.2 Project Implementation Schedule
The project implementation schedule is a simple text rial
display of the procurement milestone. It clearly illustrates the timing and sequence
of the more significant project procurement
activities, and services as a means to communicate the schedule concept
between Sumitomo Corporation and PLN.
6.3 PROJECT COST CONTROL
(a)
Review the Contractor prepared invoices for correctness
relative to agreed work progress,
contract price, currency and terms of payment.
(b)
Interpret
commercial and financial conditions of the contract.
6.4 PROJECT PROGRESS REPORT
A
written Project Progress Report is submitted by the contractor to the principle
of Project Manager by weekly and monthly accordance to the project contract and
point 4.5 of this procedure (distribution of Incoming Drawings and Documents).
The contract engineer will make written review and comment on the Project
Progress Report refer to the progress of the project activities, (see Appendix
6.1).
6.5 CONTRACTOR INVOICE
Upon receipt of the approved monthly percentage of
Progress Report from the PLN Site Project Manager, the contractor will prepare and
submit a monthly invoice to the Consultant for concurrence.
Upon
receipt of Consultant concurrence on monthly invoice the contractor will
incorporate any agreed upon changes invoice to the Consultant concerned
approval invoice to the PLN for his release.
7. QUALITY ASSURANCE AND INSPECTION
7.1 GENERAL
The equipment and system to be supplied by
contractor shall undergo tests to verify that the components will satisfy all
the performance requirements as specified in the codes, standards and the
contract. All equipment tests shall be conducted in accordance with the codes
and standards specified in the contract. Any equipment performance test not
covered by codes and standards specified in the contract shall be subject to
the review and approved by PLN.
7.2 RESPONSIBILITIES
(1)
The performance of the individual test specified in the
contract shall not relieve the contractor of his responsibility
for the equipment guarantees required by the contract specification.
(2)
The
consultant shall actively assist PLN in executing inspection and expediting works, i.e.
equipment quality assurance
(shop inspection) and
delivery surveillance (expediting) covering all plants equipment,
materials and spare parts, including but not limited to :
a) Review contractor's
production schedules and delivery programs.
b)
Visit
contractor's plant to identify and assist in removing constraints affecting
scheduled deliveries.
c)
Review
the contractor's quality assurance programmer for compliance with the contract.
d)
Review factory testing methods and procedures.
e)
Witness
factory tests and review test results.
f)
Submit
reports giving the findings and
results of each expediting, inspection or witness test visit to the contractor's plant.
7.3 PROCEDURE
7.3.1
Test
Procedures
(1) The contractor shall
submit preliminary test procedure for the steam turbine and the auxiliaries’
equipment within six months and all other equipments one year after the
contract award.
(2) The contractor shall
submit detailed test procedures for all individual items of equipments,
complete systems and subsystems specified in the contract to PLN at
least six months before the scheduled test date.
The detailed test procedures shall include
performance tests either conducted in the manufacture's workshop or at the
project site.
(3)
Before
any equipment is packed or dispatched from the contractor's or subcontractor's
workshop all relevant performance and other tests called for in the contract shall have been successfully carried
out with appropriate codes and standards
and to the satisfaction of the owner, who shall have seen and approved the
test results.
(4) The detailed test
procedures, lists, logic diagrams and flow diagrams together with test results,
including all tests and a complete and detailed log of observations and
readings, shall be correlated and presented as a single bond final test report
submitted to PLM. Twenty bound copies of Final Test Report shall be supplied by
the contractor to PLN.
(5) If
any equipment is found unable to meet guaranteed performance, the contractor shall repair and/or
replace such defects and shall re-verify the guarantees. The time period for
repair will be decided by PLN if it is beyond the specified completion date.
7.3.2
Inspection
Procedures
(1)
Inspection
procedures shall be submitted for review no later than four weeks before the scheduled inspection. The inspection
schedule shall be conducted according to mutually agreed conditions.
(2)
Any defective work discovered during this inspection
shall be remedied free of charge by the contractor under the terms of the warranty
of the contract.
(3)
An inspection report shall be submitted for each
piece.of material, equipment or system inspected. This report shall include but not
be limited to the following:
a)
Status
of material, equipment or system.
b)
Deviation from expected conditions.
c)
Remedial action required.
d)
Conclusions.
e)
Mutually agreed correction procedures.
f)
Photographs.
(4)
Inspection Certificate will
be issued by PLN for the each of accepted and agreed of
testing and inspection results of system, subsystem, and equipment of the
project. The forms of Test Summary Report, Inspection and Test Report, Final
Inspection Release, and Certificate of Inspection are given in the Appendix 7.1, 7. 2, 7. 3 and 7. 4.
7.4 QA/QC PROGRAM
The
Consultant shall review and comment on the Contractor’s QA/QC program to ensure
it meets the requirements of the contract and is found acceptable as per
applicable codes and standards for being recommended for approval be PLN.
The
Consultant shall also ensure that the Contractor provides objective evidence
that his QA/QC program shall be implemented by al his subcontractors and
vendors.
7.5 NON - CONFORMANCE
All
deviations or deficiencies in the Contractor’s or his subcontractor’s or his
vendor’s work with relation to the established and approved QA/QC program shall
be identified as Non-Conformance.
A
punch list or non-conformance items shall be maintained at the site office in
conjunction with the project services group to assure and track corrective
actions required (CAR) and non-conformance reports (NCR).
All
non-conformance items, contract notice of deficiencies and deviations shall be
resolved to the satisfaction of PLN prior to issue of acceptance certificate
for any portion or item of work.